Why Outsource Your Next Small Business Meetings/Incentive Trip?

meeting incentive

If you’re a small business, you may be considering hiring someone to handle you next company destination meeting or incentive trip but are wondering if it’s worth it to do so. With so many details involved, there are many questions that need to be answered. You just have to know which questions to ask.

As in any professional field, you are very aware that the professional will most likely have the best advantage for the task. If I want something done right, I know that I need to hire a professional.

Yes, I may be able to get away with duct tape for a while but in the end, I will pay more for a temporary fix, right?

Okay, lets think about some things to consider to see if outsourcing someone to handle your next small business meeting or incentive trip.

Time is money.

You could assign this project in-house and save time and money or could you?

That could work but you’re limiting your connections and knowledge to what you may have done in the past. New sites and properties are changing every year. They are upgrading, renovating, remodeling and getting bought out all-together. Take advantage of new perspectives, ideas, or at least someone who already is up on the latest.

Let’s not mention the travel details, international rules and regulations, requirements, restrictions,etc. Don’t waste time having to fix errors, wait on long hold times and only have access to a call center when you can contact us directly. Remember, you’re paying for the expertise and experience, not just the actual labor.

Is it really in the company’s best interest?

Whenever a group books many rooms or staterooms at a property or ship, that group is rewarded with a free room or berth (1 person bedded). So there may be concern about how that is handled. You can ask and get it in print.

Also, the person booking the property may receive special incentive or be biased without considering the best interest for the company. This cannot be the case with us because we want you to hire us again and we won’t see that happen if we had the habit of putting a property first.

This is also why you hire us and pay our fee. We work for you and our loyalty must remain with you. If you’re not paying for the service, then you have to ask to whom loyalty is being given…

Value over Price

We are well connected in the industry and can help negotiate for you. We have strong relationships with our partners around the world and have had the opportunity to meet many in person via the many webinars, sales meetings, trainings, site inspections and presentations that we attend all year, every year.

Our goal is the same as yours, to get the most out of your travel dollar. But we can’t forget that you do get what you pay for. We can help you find what works best for you and your group.

Real Travel Professional Help

You can have peace of mind that a true professional is managing traveler details, flights, accommodations, transportation, tours, activities, and so much more.

There’s nothing worse than finding out that you didn’t get what you thought you were going to get. Unexpected fees, mysterious charges, price changes, and you get the idea.  We can also advise you on the requirements, restrictions, warnings, etc.

Our goal is to make sure you know exactly what your paying for and to give you as much information to make those important decisions.

meeting incentive

Communication is the key

Any transaction or choice made will always be in print so that you know exactly what is on the table. Since there are so many moving parts and people involved, we can help you stay on top of everything as the details unfold.

Besides, wouldn’t you rather call a local small business instead of a call center? Also, we can be available to come in person to your business for informational trip meetings and document delivery.

Did you know that you can stay connected via our special app? That’s right! We have an app specific to your trip and everyone involved will have access to that app.

In summary, if you are needing your team to get rewarded, your company to create alignment or your business to celebrate special milestones in destination, we can help.

If you would like more information on destination meetings and incentive trips for small businesses, please contact me at cristina@cultivatedescapes.com or 480-290-1889.